9.4 Qualifications and milestones

Add a qualification record

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Keep your certificates and exam or check results with the flights that support them.

1. Open Logbook and select Medicals, Licences & ratings, Theory exams or Reviews & checks.
2. Select Add. Choose Record type if shown, then select the medical class, licence, rating, exam, review or check and its Authority.
3. Enter the issue, completion or pass date shown on your record. Complete Effective date and Expiry where applicable. For a medical, enter the expiry printed on the certificate.
4. Link supporting flights if needed and record any Restrictions. Expand Additional details in a medical or exam form for supporting information and any questions that need an answer.
5. Select the save button for the record, such as Save medical or Save theory exam.

Use Known expiry date, No expiry or Expiry unknown to match the record. Medical validity is not calculated from your age or medical class. To receive expiry notifications, select Add reminder beside the saved record and configure the reminder.

Edit or renew a qualification

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1. Open the qualification page and find the record.
2. Open Record options (the three-dot menu) beside the version you want to change.
3. Select Edit to correct that version. For the latest version, select Renew, or Record new pass for a theory exam, to add the next record.
4. Enter the new details and dates, then select Save renewal or the save button shown for the record.

A renewal keeps the previous version in the history. Linked reminders follow the renewal from its effective date.

Review earned milestones

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1. Open Logbook > Milestones.
2. Select Achieved (the medal icon) to browse automatic logbook achievements alongside recorded licences, ratings and reviews, with the most recently achieved first. Records without a date appear last.
3. Select All (the grid icon) to explore earned medals, greyed-out milestones and progress towards your next targets.
4. Use Find milestones and the collection selector to narrow the grid. On wider screens, use Size to adjust the medal cards. In All, choose an authority to see its available licence medals.

Your Achieved or All selection is remembered for your account when you return to Milestones.

Select an automatic achievement to open the flight that earned it. Select a qualification to view its details and linked flights, then use Edit or Renew when available. Medals with multiple qualification records show those records together in the details window. Select a progress medal with targets to see its earned and upcoming levels.

Personal milestones are awarded automatically from your completed flights, including completed imports. For example, your earliest eligible flight with Solo time earns first solo. A draft does not earn medals until you finalise it. Saving a correction refreshes your awards; if a refresh is delayed, it is retried automatically. Your logbook is also checked daily.

Each first belongs to one flight. Adding an earlier flight or correcting its date or qualifying details can move the medal to another flight. Correct the flight details to correct an automatic award.

To record a licence, rating, review or proficiency check from a flight, save the flight and select Record qualification in its Achievements section. Choose the qualification and action, then select Continue to create or renew a record, or Link qualification to link an existing one. You can also select an unrecorded qualification medal in All to open its form. Other qualifications remain available from their qualification pages.

Review logbook notifications

1. Open Logbook, then select Notifications (the bell at the top right).

The panel can show:

• Earned milestones, such as your first solo flight.
• Progress towards your next milestone, such as a landing target.
• Reminder messages, such as landing currency or qualification expiry reminders.

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Example logbook notifications

Check the data needed for a flying first

Awards use the saved fields in Main Details, Times and Operations. Entering an achievement in remarks does not supply the time, count, aircraft or location needed to earn it. Review and finalise the entry after completing those details.

Finalised, locked and archived entries count, including completed imports. Drafts, deleted entries and ground training do not count. Aircraft medals require an aircraft flight. Simulator entries, including entries with Rules set to SIM, count towards simulator medals instead.

Milestone	Saved data needed
First flight	Flight time greater than zero. If Flight time has not been recorded, the logged total time is used.
First solo	Solo time greater than zero. PIC or single-pilot time alone does not establish solo flight.
First solo cross-country	Solo covers the entire recorded flight, Cross-country is greater than zero and no longer than the flight, and Dual received, Dual given and Instructor are all zero. If flight time and logged total time differ, solo time must equal the larger duration.
First night flight	Night time greater than zero.
First multi-engine flight	Positive flight duration and aircraft details saved with the flight showing more than one engine. If the engine count is absent, a multi-engine, multi-engine land or multi-engine sea class is used. The aircraft name or registration alone is insufficient.
First cross-country flight	Cross-country time greater than zero. Different departure and destination aerodromes alone do not establish this time.
First night landing	Night landings greater than zero in Operations. Night flight time alone does not establish a night landing.
First instructional flight given	Instructor time greater than zero. Dual given alone does not earn this medal.
First IMC flight	Actual instrument time greater than zero on an aircraft flight. IFR rules, simulated instrument time and unclassified instrument time alone do not count.
First simulator session	A completed simulator entry.
First interstate flight	Recognised departure and landing aerodromes in different states, provinces or equivalent regions within the same country. A route crossing a border without a recorded landing does not count.

For example, a completed flight with 45 minutes of Solo, 45 minutes of flight and total time, and 30 minutes of Cross-country can earn both first solo and first solo cross-country if no dual or instructor time is recorded. A flight containing both dual and solo time can earn first solo, but does not establish first solo cross-country automatically.

Reach time, landing and aircraft milestones

These milestones count aircraft flights, excluding simulator activity. Each medal belongs to the earliest flight that reaches its target; later flights continue your progress towards the next target.

Milestone	Targets	Saved data needed
Accumulated flight hours	10, 50, 100, 250, 500 and 1,000 hours	Add the flight duration from each eligible entry. Flight time is used when recorded; logged total time is used only when it is absent.
Accumulated solo, night and cross-country hours	10, 50, 100, 250, 500 and 1,000 hours in each category	Add Solo, Night or Cross-country separately across eligible entries. The categories are not added together.
Flight duration	1, 2, 3, 4 and 6 hours	Reach the duration in one recorded flight. Progress shows your longest flight, not accumulated hours.
Landings	1, 10, 50, 100, 250, 500 and 1,000	Record Day landings and Night landings. Their combined count is used; when no positive count is recorded, individual landing events are counted instead. Counts and events are not added together.
First flight in an aircraft type	One medal for each type	Save a valid ICAO Aircraft type code with the flight, such as C172. Missing or ambiguous type descriptions do not count.
Aircraft type totals	5, 10, 25 and 50 types	Fly that many distinct recorded ICAO types. Different registrations of the same type count as one type.

A target is reached at the stated value, so exactly 10 eligible solo hours earns the 10-hour solo medal. Take-off and landing clock times are not required when the duration is already recorded. A recorded Flight time of zero does not fall back to a larger logged total; check that both durations describe the flight correctly.

Record approaches for medals

The Approaches and Simulator approaches collections each award medals at 1, 10, 50, 100, 250, 500 and 1,000 approaches. Aircraft and simulator counts are kept separate, including when an aircraft approach was flown for practice.

In Operations, record Approach type, Guidance used and Count for each approach. Counts contribute to the overall total, their approach family and, where the recorded guidance can be classified, the 2D or 3D total. The families are RNP, ILS, GLS, NDB, VOR, LOC and DME/GNSS arrival. RNP variants count together; VOR and VOR/DME count together, as do LOC and LOC/DME.

Entries containing only Approaches, 2D approaches and 3D approaches totals can contribute to those totals. They do not establish a named approach family or airport. When detailed approach rows are recorded, their counts are used rather than adding the rows and summary totals together. Missing guidance can leave an approach out of the 2D or 3D total while it still contributes to the overall total and any known family.

For First approaches at airports, record a positive Count and the Airport on an aircraft approach. The airport must be recognisable in AvPlan's airfield information. The flight's destination, remarks or an approach name alone do not supply the approach airport. A landing is not required, and different approach families at the same airport still earn only one first-approach medal there.

Record the places you land

Location medals use recorded landings at recognised aerodromes and aircraft landing areas. Add individual landing events with their Aerodrome to record intermediate stops. When there are no individual landing events, a recognised Destination and a positive landing count establish one destination visit. Merely listing a place in Route, departing from it or flying over it does not establish a landing there.

Milestone	Saved data needed
First landing at an airport	Your earliest recorded landing at each recognised aerodrome.
First landing in a state or province	A recognised landing aerodrome whose state, province or equivalent region can be identified.
Regions visited	Land in 5, 7, 10, 25 or 50 different regions within one country, where that many eligible regions exist. Totals are separate for each country.
Airfield coverage	Land at 10%, 25%, 50%, 75% or 100% of the eligible airfields in a region. Each airfield counts once, however often you visit it.

Coverage includes private and unpaved aerodromes and aircraft landing areas in AvPlan's airfield information. Helicopter landing sites and entries marked deleted are excluded. Unknown or ambiguous aerodrome codes cannot establish a location award. Coverage shows the visited count, eligible total and next percentage target. New airfields can change current progress, but catalogue growth alone does not remove a previously earned coverage medal; correcting the recorded flight history can.

Check a missing or moved medal

1. Open the flight and check that it is finalised, with the correct Date, Operation type and Rules.
2. Check the relevant time or count in the tables above. A blank field does not establish the activity, and remarks do not replace it.
3. For aircraft and location medals, check the type, aircraft details saved with the flight, and the aerodrome recorded for the landing or approach. Changing an aircraft profile later does not by itself correct the aircraft details already saved on an old flight.
4. Save any corrections and return to Milestones. If awards are still updating, allow the automatic refresh to finish.

Firsts use the earliest qualifying flight by date and departure time, with a consistent choice when entries tie. Adding an earlier entry or correcting or deleting the earning entry can move the medal. If no qualifying entry remains, the medal is removed. These medals describe logged activity; they do not create a licence, rating or endorsement, or change qualification status.

Remove a qualification record

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WARNING

Deletion permanently removes the selected version and its links to logbook flights. Flight entries and other versions remain. Linked reminders are recalculated against the remaining records.

1. Open Logbook and select Medicals, Licences & ratings, Theory exams or Reviews & checks.
2. Find the version you want to remove, open its Record options (three-dot) menu and select Delete. You can also open a qualification from Milestones, select Edit, then use the delete button in its form.
3. Check the record name and date, then select Confirm delete. Select Cancel to keep the record.